nexmin term
Privacy Tier
Privacy Tier is the internal name of nexmin’s audio retention policy: it determines whether a session is recorded and what happens to the audio when the session closes.
The policy is set for the whole practice and can be changed for a specific person. It has three options: “No Active Recording”, where no audio is captured and you work from your notes; “Ephemeral Audio”, where the audio is deleted when the session closes and the transcript and analysis are kept; and “Full Retention”, where the audio is stored in encrypted form. Each session keeps the policy in force when it closed, so a later change does not affect sessions that are already closed. In a session with several people, the most protective option applies: if anyone has “No Active Recording”, nobody is recorded, and if anyone has “Ephemeral Audio”, the whole recording is deleted at close.
Fictitious example
Your practice uses “Ephemeral Audio” by default. One person prefers not to be recorded, so in their record you choose “No active recording”: no audio is captured in their sessions and the analysis starts from your notes, while everyone else stays on the general option.
What to check
- That a policy is set: if none is, the audio is kept.
- That the option you choose matches what you have explained to the person and their consent.
- How long you keep the transcript and analysis, which are not deleted with the audio, and how you delete them.
Inside nexmin
In the App, the policy is set in the practice settings, under “Privacy & Retention”, and can be changed in each person’s record.
security measures and data processing →Limit
Deleted audio cannot be recovered. If you later want to listen to a passage again, you will only have the transcript.
Related terms
Sources
- European Parliament and Council of the European Union. Regulation (EU) 2016/679, General Data Protection Regulation (GDPR) (27/04/2016), Art. 5(1)(e) (storage limitation).
- Agencia Española de Protección de Datos (AEPD). Transcripción de voz con IA: implicaciones para la protección de datos (in Spanish) (14/01/2026).
- nexmin. Security and privacy of clinical data.
Sources checked on 04/10/2026.
Last updated: 2026-10-04